Preparing files from Microsoft® Office® applications for full colour printing

When using Microsoft® Office® applications like Word® and Publisher® to prepare your files for leaflet for document printing in Glasgow  with Merchant City Print please follow the guidelines below.

When Word or Publisher files are transferred from the original computer they were created on they are prone to errors appearing in the layout. To avoid this, it’s always best to send us a PDF file rather than the original Microsoft file.

Creating PDF files from Office® applications

Microsoft® provides a free add-in for Word and Publisher that enables you to save your file as a PDF. It’s not installed by default, but can be downloaded from Microsoft® here.

Once you have installed the add-in a new option appears in your file menu:


  1. In Word under ‘Save As’ click ‘PDF or XPS’.
  2. Make sure ‘PDF’ is selected in the ‘Save as type’ option, and ‘Optimize for’ is set to ‘Standard’
PDF Export dialog from Microsoft Word for document printing in Glasgow


  1. In Publisher, under the ‘File’ menu choose ‘Publish as PDF or XPS’.
  2. Make sure ‘PDF’ is selected in the file type option. Click ‘Change’ and choose ‘Commercial Press’ from the list.
PDF export dialog from Microsoft Publisher PDF Export dialog  for document printing in Glasgow

When you haven your file ready please contact us to organise printing.

Document Printing in Glasgow